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SOCIAL Program:

The SOCIAL Program was developed to meet the specific needs of a typical Virginia Department of Social Services.  The design was based on an assessment of procedures a DSS office would follow under a non-computerized accounting system.  Social Services administrators, office managers, and social workers were consulted in every aspect of the development process in order to comply with Federal and State guidelines and Volume 1A Administrative Manual.

The SOCIAL Program consists of three main modules:  Administrative, Assistance, and Purchase of Services.  Each module may be purchased independently of the other or the Comprehensive Service component may be purchased separately.  All three modules prints checks, warrant registers, historical reports, and statistical reports. 

The Administrative module prints Administrative checks and warrant registers.  The expenditures, refunds, and adjustments are allocated to the appropriate departments.  At the end of the month, the expenditures may be uploaded to LASER.

The Assistance module prints assistance checks and warrant registers.  The Assistance module is case-action generated.  The following types of case actions may be entered:  One-Month-Only Payments and Ongoing Payments.  An Ongoing case action generates a check on the monthly anniversary of its effective date.  The program maintains a running balance of expenditures and remaining fund balances.  The statistical report shows the total expenditures and the unduplicated case and recipient count for each program.  At the end of the month, the expenditures may be uploaded to LASER.

The Purchase of Services module prints purchase of services checks and warrant registers.  The purchase order is the nucleus of this module.  First, purchase orders are entered into the program.  Each month, the vendor invoices are entered to generate the payment.  The program maintains a running balance of encumbrances, expenditures, and remaining fund balances.  The statistical report shows the total expenditures and the unduplicated case and recipient count for each category.  The program has the capability to create the Child Care ASCII file to upload data to the Child Care Interim System.  At the end of the month, the expenditures may be uploaded to LASER.

INVOICE Program:

The INVOICE Program allows case workers to enter and print purchase orders and vendor invoices on either pre-printed forms or LASER paper.  This is strictly a “writing tool” for case workers.  The INVOICE Program prints purchase orders and invoices for Child Care, Comprehensive Services, Adult Services, VIEW Purchases, Adult Purchases, and Child Purchases.  Purchase orders and vendor invoices may be printed to either a LASER printer or wide carriage Dot Matrix printer.  

 LDSS can designate local or network printers to print their purchase orders and vendor invoices.  LDSS that are on networks can “import” purchase orders from the INVOICE Program to the SOCIAL Program.  This prevents the fiscal staff from having to re-key the purchase orders into the SOCIAL Program.  This also prevents case workers from entering purchase orders into the financial accounting program without first being approved by the fiscal officer.

The SOCIAL Program consists of three main modules: Administrative, Assistance, and Purchase of Services. Each module may be purchased independently of the other. All three modules print checks, warrant registers, historical reports, and statistical reports.

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